In the SETTINGS module under the LOTTERY tab you will see a series of accept / decline settings available for your management.
Allow parents to accept/decline seats from dashboard
If this setting is checked, parents will be able to see ACCEPT / DECLINE buttons on their parent dashboard for any application that is on the offered list.
Auto-decline accepted applications if no response after X days from notification - or - on X date
If this settings is checked it will allow the system to automatically decline any applications on the offered list that are still in the pending status (apps that have not had their seat accepted or declined) based on a specific date or timeline. The admin will have the option to enter in 1 of 2 date options described below:
- No Response after X days from notification - If this option is used the admin will have to set the number of days from the date that the lottery results email was sent out. Once this number of days is surpassed the application would be auto declined. Please note that this number of day setting is based on business days and the auto decline happens at 1am within your specific timezone on the final day.
- No response by X Date - If this option is used, the admin will have to set the actual date deadline using a date picker. Once this date is surpassed the application would be auto declined. Please note that the auto decline happens at 1am within your specific timezone on the date noted.
Auto-decline student's other accepted applications upon accepting seat into another choice
If the student has more than 1 application on the accepted list, if this setting is checked, when they accept the seat at program A then all other accepted applications for other programs will be automatically declined. This setting being checked restricts the students from being able to accept seats in multiple schools / programs.
Auto-decline student's wait listed applications ranked as lower choice upon accepting seat into into higher ranked choice
If the student has an application on the accepted list at their 2nd choice for example i this setting is checked off it would remove them from their 3rd choice waiting list space upon accepting the seat in the 2nd choice program. The logic is that if the parent is offered their higher ranked choice and accept their seat they are most likely not going to want to continue to be on a waiting list for a school they ranked lower.
Auto-decline student's wait listed applications ranked as higher choice upon accepting seat into into lower ranked choice
If the student has an application on the waiting list for their 1st choice and an application on the accepted list at their 2nd choice for example if this setting is checked it would remove them from their 1st choice waiting list space upon accepting the seat in the 2nd choice program.
NOTE - NORMALLY THIS IS LEFT UNCHECKED AS MOST SCHOOLS/DISTRICTS WANT THE PARENT TO HAVE THE OPTION TO CONTINUE TO REMAIN ON THE 1ST OR HIGHER RANKED WAITING LISTS IN THE HOPES THAT AN OPENING BECOMES AVAILABLE.